Privacy Policy
David Pipe Financial Inc. (O/A WealthTrack)
David Pipe Financial Inc. (O/A WealthTrack) (hereinafter collectively called "WealthTrack," "we," "us," and similar personal pronouns) is committed to maintaining the accuracy, security, and privacy of the personal information submitted to us by our clients and others with whom we do business (hereinafter collectively referred to as "you"), in accordance with applicable legislation. This Privacy Policy is a statement of the principles and guidelines we apply with respect to your personal information.
Consent
**BY SUBMITTING PERSONAL INFORMATION TO WEALTHTRACK, OR TO ANY OF OUR STAFF OR AFFILIATES, YOU AGREE THAT WE MAY COLLECT, USE, AND DISCLOSE SUCH PERSONAL INFORMATION IN ACCORDANCE WITH THIS PRIVACY POLICY AND AS PERMITTED OR REQUIRED BY LAW.**
You may refuse or withdraw your consent at any time by contacting the WealthTrack Privacy Officer. If you refuse or withdraw your consent, we may not be able to provide, or continue to provide, our services to you.
We will rely, unless you specifically advise us to the contrary in writing at the time, upon your personal representation that you have all necessary authority and/or have obtained all necessary consents to enable us to collect, use, and disclose any personal information of another individual which you may provide to us, for all purposes permitted by this Privacy Policy.
What Personal Information Do We Collect?
Canadian privacy legislation defines "personal information" very broadly. Generally speaking, it is information which:
- Is about an identifiable individual; or
- Allows an individual to be identified; and
- In either case, is not information which is already "public" according to exceptions set forth in the applicable legislation.
In this policy, our use of the term "Personal Information" means information which is defined as being personal information under the applicable Canadian privacy legislation, and which is not exempted under such legislation.
Generally speaking, Personal Information does not include what is considered business contact information: your name, title or position, business address, telephone number, facsimile number, or email address. Certain information, such as your name, home address, and telephone number, may be exempted under specific legislation. In addition to this information, we may also collect your personal email address, income and employment information, asset, liability, and net worth information, and other information necessary in connection with an application, pre-approval, or request for information concerning mortgages, loans, or other products or services purchased or applied for through WealthTrack or any of our affiliates or staff (including Personal Information about family members, beneficiaries, directors, officers, employees, potential guarantors, and other relevant parties).
Why Do We Collect Your Personal Information?
As financial service providers, we have a professional obligation to maintain in confidence information we receive within our role as a financial services provider, and nothing in this Privacy Policy is intended to limit our common law obligations to you.
In general, WealthTrack collects, uses, and discloses Personal Information about you in order to provide you with financial services. This will include some or all of the following purposes:
Providing financial services to you and offering products and services best suited to your needs, including arranging and/or renewing loan(s)/mortgage(s) and informing you of group creditor insurance and other products offered or approved by us or by lenders or other parties with whom we have business relationships and which may be of interest to you;
Checking your creditworthiness through credit bureau inquiries and personal information agents who have information on your financial position;
Advising you of your financial options, as well as ongoing developments within the mortgage market and industry;
Auditing the services provided to our clients;
Complying with all municipal, provincial, federal, and other applicable laws;
Any specific purposes which are communicated to you prior to the collection of such Personal Information; and
Any other purpose to which you consent.
Except when otherwise permitted by law, we will only use your Personal Information for the purposes identified to you, either in this Policy or directly by WealthTrack. When Personal Information is to be used for a purpose not identified, we will take all reasonable steps to ensure that the new purpose is identified and consented to by you prior to such use.
To Whom Do We Disclose Your Personal Information?
From time to time, WealthTrack may disclose your Personal Information to:
Prospective lenders, financial institutions, insurance companies, and other suppliers of products or services WealthTrack is providing or offering to you;
Staff and affiliates within WealthTrack for purposes related to the services we are providing to you;
Service providers, including organizations or individuals we have retained to perform functions on our behalf, such as office and registry services;
Organizations or individuals retained by us to evaluate your creditworthiness or to collect debts outstanding on an account;
A person who, in the reasonable judgment of WealthTrack, is providing or seeking the information as your agent or who is otherwise legally entitled to receive that information;
Police or other authorities where in WealthTrack’s opinion such disclosure is required for protection of the public interest, including any case where we suspect criminal activity such as fraud or money laundering;
Any law firm(s) which may be retained to act on our behalf for any reason;
Our insurers and to regulatory agencies such as provincial financial institutions commissions or others in connection with regulatory or other activities relating to our obligations and/or our financial services business; or
Any third party or parties where you consent to such disclosure or where disclosure is required or permitted by law.
As many of our dealings with lenders and other parties are conducted through electronic means of communication, you specifically consent to our transmission of your Personal Information by electronic means, including by email and facsimile transmission, for all purposes identified in this Policy or otherwise consented to by you.
Where Do We Store Your Personal Information?
Your Personal Information is stored in secured locations and on computers and computer servers controlled by WealthTrack, located either at our offices or at the offices of our affiliates. Once a file or matter has been completed, paper records may be stored in off-site storage facilities and are subject to destruction after such reasonable period of time as WealthTrack determines is appropriate to meet the requirements of any applicable regulatory bodies and/or any other applicable laws or regulations, statutory or otherwise, from time to time.
How May You Obtain Access to Your Personal Information?
Upon your written request, WealthTrack will inform you of the existence, use, and disclosure of all of your Personal Information which we have in our possession and will give you access to that information. Access requests should be sent to our Privacy Officer, using the contact information below.
How Do We Protect Your Personal Information?
To help protect the confidentiality of your Personal Information, WealthTrack employs administrative and technological safeguards appropriate to the sensitivity of your Personal Information. While the processes employed by the various third parties with whom we deal for protecting Personal Information are established by those third parties, WealthTrack will not continue to deal with any third party where we have actual notice of a failure by that third party to adequately safeguard your Personal Information.
We endeavor to operate secure data networks protected by industry-standard firewall and password protection systems.
Changes to the Privacy Policy
WealthTrack reserves the right to modify or supplement this Privacy Policy at any time. If we make a change to this Privacy Policy, we will post such changes on our website and make the revised policy and changes available upon request to our Privacy Officer.
Further Information
WealthTrack has appointed David Pipe as Privacy Officer to oversee compliance with this Privacy Policy and applicable privacy laws. For information on WealthTrack’s privacy practices, please contact the Privacy Officer in writing, at the address shown below:
David Pipe Financial Inc. (O/A WealthTrack)
3-304 Stone Road West
Suite 150
Guelph, Ontario, N1G4W4